Information Package as of October 23, 2015

 

WEST HALIFAX CHEER

 

Goes to DAYTONA, FLORIDA!

 

Dear parents and athletes,

We at WHC are so excited to announce that WHC’s 4 Senior Teams will be travelling to Daytona Beach, Florida!!

Firstly, we want to be clear of the expectations of the competition. We are going purely for experience, and to see what cheer is like in not only another province, but another country. We have no expectations of winning. If it happened, that would be FABULOUS; but it is neither our intention nor our expectation. We are going purely for the experience of the competition, the atmosphere, and to have an absolute blast while doing it. Placements mean nothing, and we’ll take the judges feedback with pride. We want to be PROUD of our teams, of what they have accomplished, and to show the Americans that cheer isn’t just their sport; it’s ours too.

This information package will contain all the information we currently have regarding our trip. Things may change between now and the departure date. However, we want to be clear on a few points. The first is that we are very aware that this trip is an expensive investment for families, and therefore felt it was not our place to mandate that people HAVE to participate in any or all specific activities, other than the competition itself and the banquet. You may choose not to fly with us or choose not to stay with us for the entire duration (although we are making it a requirement for the “cheer” portion of the trip). However, we encourage you to be involved outside of the required times if at all possible, as it keeps the teams together and encourages the bonding experience. I do ask that if your plans are different than the group, that you provide us with contact information so we can reach you for any schedule changes. Based on the demographics of the attendees, we built the itinerary and plans based around a large group of families travelling together, or pairs of moms & daughters who will be rooming together, rather than 55 kids and a few chaperones.

Should you have any questions about the content of this information package, please let us know and we will do our best to answer all your questions.

Thanks!! Can’t wait for April!

Erica, Jana, Ashley

Contents

Foreword. 3

Chaperones/Travellers over 18. 4

Unaccompanied Minors. 4

Travellers 18 years old and older. 4

Cheer Fees vs Trip Fees. 4

Itinerary. 5

Trip Costs. 6

WHC’s Air Canada Flight Information. 7

Travel Documentation. 8

Hotel Information – BlueGreen Fountains. 9

Booking Your Room at the Blue Green Fountains. 10

Transportation. 11

Competition: Saturday, April 16, 2016. 11

WHC Day at the BlueGreen Fountains!. 11

WHC Florida Team Banquet. 12

Free Time/Free Days – Orlando Attractions. 12

Travel Insurance. 12

The NCA International Competition in Daytona. 13

I-Ride Information. 14

Travel Tips. 15

Athlete Code of Conduct/Rules. 18

FORMS TO RETURN.. 19


 

Foreword

The planning of this trip has taken up considerable amounts of time from our volunteer planning committee. Extensive research was completed to identify many various options, which were then presented back to the group for final decisions. We considered many things, including costs, activities, and team exercises to make the most of this trip. We also recognized the demographic of our group – in that 95% of athletes travelling with us were going with their families or a parent; and not as an unaccompanied minor. Therefore, we felt that this trip would be best planned as a blend of both team and family orientated events.  We do recognize that some children are travelling with other families, and we’ve considered that as well.

The official WHC portion of the trip is Friday, April 15 to Sunday April 16. We are strongly encouraging everyone to arrive in Orlando no later than Thursday, April 14. The official trip dates are Wednesday, April 13, 2016 – Wednesday, April 20, 2016. It is our intention that Friday – Sunday will be team oriented. The majority of people will land in Orlando on Wednesday, all athletes must participate in team competition events on Friday night, all day Saturday and participate in a team oriented extra-curricular activity on Sunday, and after that – families are on their own for their amusement. Families are also responsible for their own children, except in the cases where they are travelling as an unaccompanied minor (you can identify such at the end of this information package) and WHC will assist in providing a chaperone to monitor your children for the duration of the trip. We felt that it was not the place of WHC to require that families participate in team-specific events outside of the competition, other than a few organized activities.

WHC will manage the collection of fees to pay for team-specific activities including the competition entrance fees, the team banquet, the bus transportation to and from the hotel/Daytona Beach, and the participation of our Sunday group activity.

The management of the costs for the hotel and flight will be the responsibility of the family – except in the case of the unaccompanied minor, in which case we can provide assistance to manage these bookings/payments.

This information package outlines the details for all aspects of the trip as we are aware of them at this time. Please realize that as we get closer to the date, things change, prices may fluctuate, but we felt this was a good time to communicate what we have amassed thus far.

 

Chaperones/Travellers over 18

Unaccompanied Minors

According to the information we’ve collected, there are very few athletes travelling without a direct parent responsible for them (unaccompanied minor). Therefore, we felt it would not be a good investment to provide chaperones for all the athletes, especially since their immediate families were available. However, for the athletes who are under 18 and are travelling unaccompanied, we are able to provide a chaperone for them. If you are travelling with the team (and are staying at the Team Hotel), and are available/interested in assuming responsibility for another athlete, please let us know, so we can provide a surrogate parent(s) for our unaccompanied minors. The hotel we have chosen provides an excellent opportunity for families to assume responsibility for additional children without taking up a lot of extra space (see the hotel section of this document for more information). WHC can assist in providing some compensation for assuming this additional responsibility. Please identify to WHC if you or your child is planning to attend the Florida trip as an unaccompanied minor.

Travellers 18 years old and older

From a legal perspective, WHC cannot mandate that any traveller over the age of 18 do or not do anything. This also means that anyone travelling who is 18 years or older is not WHC’s responsibility – however, if you or your over-18 year old child is in requirement of a chaperone, please indicate so on this form. We can provide a “go-to” person to assist and to monitor you, but please realize from a legal perspective, WHC is not assuming any responsibility for you. If you are travelling to Orlando and you’re 18 or older, and your parents are not attending, you are responsible for yourself. You are expected to partake in the group/team events planned (i.e. stay at the team hotel, use the buses we have arranged, and travel with the team), but if you choose to stay elsewhere, or not partake in any of the events, it is your own responsibility to make your own arrangements to and from the competition and the airport. As stated, if you prefer, we can also help arrange for a surrogate mom/family to assist you if required, and to be a point of contact, the same way we are providing chaperones/billet families for the few unaccompanied minors, but this person will not be held responsible if you choose to “do your own thing.”  Please let us know if you would like to stay with a WHC chaperone.

Cheer Fees vs Trip Fees

In order to attend and compete in this competition, your balance with WHC must be paid in full. This is regardless of whether you’re booking your own flight and hotel. In order to be permitted to compete in the NCA International Championships in Daytona, your WHC account balance must be paid in full.

Itinerary

As this trip is a great experience for our athletes, we also realize it’s the perfect opportunity for families and friends to spend time together as well. We also felt that with so many amazing attractions available in Orlando, that it wouldn’t make sense for us to require that the team be at a specific place on a specific day. A quick internet research session will reveal all of the amazing things Orlando has to offer – including Disney World, Sea World, Universal Studios, Islands of Adventure, LegoLand, Busch Gardens, and so many other nearby attractions. On the days that you are not required to be at the competition, or at another team-specific event, you are free to go to whichever parks you choose. Below shows what our current itinerary looks like (we expect it will be altered as we get closer to the date and can finalize times). To note, this document includes more information about each of these items, please continue reading for details.

Wednesday, April 13, and Thursday, April 14, 2016: WHC athletes and coaches arrive in Orlando and check into the hotel. Depending on the travelling dates/times, we may be able to assist in arranging a bus to take passengers from the airport to the hotel.

Friday, April 15, 2016:  Practice day

We are currently looking for a “buddy gym” that we can go and practice at on Friday night, similar to what we did in Springfield last year with the two junior teams. If we are not able to arrange this, we will still be having a practice on the Friday night, location and times TBD.

Saturday, April 16, 2016:  Competition Day in Daytona Beach

XXX time (TBD): Bus takes us from hotel to Daytona Beach (approximately 1.5 hour drive)

Note: It is mandatory that all athletes travel on this bus TO DAYTONA

XXX time (TBD): Bus takes us from Daytona Beach back to hotel

Note: It is not mandatory you take the bus back to Orlando from Daytona

Sunday, April 17, 2014:  Team Event Day

XXX time (TBD): WHC Team Day Event at the BlueGreen Fountains

This will include an afternoon BBQ and activities on site.

5:30 pm – 7:30 pm: WHC Orlando Team Dinner at the Golden Corral, 11701 International Drive (for all athletes and families – see costing section of this document for pricing for non-athletes)

8:00 pm: WHC Nighttime Pool Party and fun at the BlueGreen Fountains hotel!

Monday, April 18 – Tuesday, April 19, 2016: Free Days! Have Fun!

Wednesday, April 20, 2016: Time to head home

If we have arranged for group transportation, the bus will take us from the hotel to the airport; however, we cannot arrange this until flights are booked.


Trip Costs

In order to make this trip a blend of team events as well as free-family time, we are only collecting and managing the payments for the team activities. The following payments and bookings will be done through individual parents/families:

  • Hotel- BlueGreen Fountains, in Orlando.
    • Rooms are USD$139/night for 2-bedroom suite or USD$189/night for 3-bedroom suite (plus 12.5% tax).
  • Flight booking/payments;
    • Group is 448.02 per person, round trip (i.e. you are not required to book with the group booking; but it is an option should you choose to take it).
  • Attraction booking/payments;
  • Restaurant bills, shopping bills, any other incremental costs.

WHC is managing the mandatory fee collection of $225.00 per athlete, which will cover the following:

  • Bus transportation to and from the BlueGreen Fountains hotel to Daytona Beach and back;
  • WHC Team Day and BBQ at the BlueGreen Fountains (Sunday)
  • WHC Team Banquet on Sunday night (Golden Corral);
  • Competition entrance fees (first team only; does not include crossover fees);
  • Administrative costs;
  • Insurance for international competition;

Athletes and non-athletes may choose to partake in other group activities on a case-by-case basis. The returnable sheet at the end of this package outlines the extra optional add-ons.  Please use the returnable form to indicate what items you will be purchasing through WHC.

 

WHC’s Air Canada Flight Information

WHC recognizes that a “one size fits all” flight option may not be the best option. Many are travelling using frequent flyer points, and/or may choose to book on their own with different dates and/or times.   WHC is not requiring athletes/travellers to book with the group rate. If you choose to book your flight on your own, we encourage you to do so.

We have booked a small block of seats as a group. If you choose to book the group flight, we will provide the booking reference number, you will book and reserve your flight on your own, using your own credit card. If you are travelling unaccompanied (either as a minor or age of majority athlete), and require WHC to assist in the booking process, we can do that, please let us know ASAP.  Once your flight is booked (either on your own or through the WHC group booking), the travel coordinators (WHC Staff) will require a copy of your confirmation that your seat is booked. This is how we can be assured that everyone has gone through the proper booking procedure, and won’t get left back in Halifax J

The WHC Group flight leaves from the Halifax Robert L. Stanfield International Airport (www.hiaa.ca).  Be advised that you have to pay to park/leave your car there, so you may want to car pool, or have someone drop you off at the airport. For those of you who are bringing and leaving your vehicles, you can use the Park n Fly. Below is a link for a coupon for the park and fly:

https://www.parknfly.ca/Loca…/Halifax-Airport-Parking.aspx

WHC’s official Group Flight is with Air Canada. If you are flying with a separate airline, please be aware that each airline has its own rules that you should be aware of.

The cost for the group booking is $448.02

A deposit of $150 will be due upon booking and final names and payments are due 45 days prior to departure (March 5, 2016). The flight times are:

  • 13 April departure Halifax 6:15 am; arrive Orlando 9:39 am
  • 20 April departure Orlando 10:25 am; arrive Halifax 2:54 pm

To book with the WHC group booking, you must call.

Shelley Millet

SMillett@Maritimetravel.ca

(902) 429-7883

Quote group reference #MSBPPC

 

Travel Documentation

Anyone travelling to the USA, including infants, requires a valid Canadian Passport. You may also require additional documentation, depending on your circumstance.

Please go to www.passport.gc.ca for details, however, here are some main points:

  1. ALL travellers flying to the USA require a valid Canadian passport (even infants).
  2. Persons under 18 are considered children and may require:
    1. Canadian Passport
    2. Consent Letter (when travelling with one of two parents, or travelling alone)
    3. Supporting documentation (such as a birth certificate or citizenship card)
    4. Other Legal Documents such as: divorce papers, custody court orders, or a death certificate (if one parent is deceased).

Please go to http://travel.gc.ca/travelling/publications/travelling-with-children for details on the above documentation.

*******

REMEMBER that it is up to YOU to make sure that YOU have all the necessary travel documentation that YOU are required to bring.

**********

Hotel Information – BlueGreen Fountains

The official WHC hotel is the BlueGreen Fountains hotel.

12400 International Drive |Drive, Orlando, FL 32821
Tel: 866.933.7520

http://www.bluegreenvacations.com

This hotel will be our official Team Hotel/Resort in Orlando. This hotel has “suites”, meaning it has two-and-three bedroom condo-style rooms with full kitchens, two bathrooms, a washer/dryer, and balcony.  This hotel DOES also have one-bedroom rooms, but at the time of group booking, there were none available. If you prefer this, I encourage you to periodically call the hotel to check for availability.

As you are NOT required to book your flight using our group package, you are also NOT required to stay here outside of Friday & Saturday night, however, this location is where the bus will take us to and from on the competition day, and it’s also where we are having our WHC Florida Trip Banquet on the Sunday night. We chose this type of resort for several reasons:

  • The demographics of our attendees are mostly 4-or-more-person families (or mom & daughter pairs who were sharing), therefore this would be more spacious than a smaller hotel room for not much less money per family;
  • The 2-bedroom suites can fit up to 6-8 people comfortably, which works well for the unaccompanied minors bunking up with their friends/families, and for the families who are sharing;
  • There is also a 3-bedroom suite option, which can fit up to 10-12 people, allowing people the option to share and save costs;
  • The IRide Trolly stop is at the front of the resort. This trolly offers low-cost public transportation to anywhere on International Drive (much cheaper than the costs for cabs and/or car rentals);
  • The hotel also has shuttles and free transportation to the major theme parks in the area;
  • It is VERY close to outlet shopping (walking distance)!

The demographic that this may not be the best hotel choice for is those who are travelling as a pair (for example, a mother and daughter) who do not wish to share their room. Based on the information we’ve collected, this was one of the smallest demographics, as most people were travelling with larger parties. The current available room options are a bit expensive and large for only two people. If this is your situation, you can either choose to share your room with another mother/daughter pair, which then makes the cost of the room more economical while still having lots of space and being with the teams; or you can choose to stay on your own and pay the full amount; or you can choose to stay at another more economically priced hotel nearby (but we are asking you stay here for Friday & Saturday night only). If you choose to stay off-site, please provide us with your contact information.

Booking Your Room at the Blue Green Fountains

The hotel costs are your own responsibility. We have reserved a block of both 2-and-3 bedroom suites under West Halifax Cheer. The final hotel price has been confirmed and you can call and reserve your room quoting the provided group booking code (below). This is similar to how we book blocks of rooms when we go to New Brunswick or Annapolis Valley – this removes the responsibility of WHC for payments, and families can take care of the payment for the rooms themselves.

The cost of the rooms is as below:

  • 2-bedroom Suite: USD$139/night (plus 12.5% sales tax)
  • 3-bedroom Suite: USD$189/night (plus 12.5% sales tax).

*Note that the hotel typically charges a USD$14.95/day resort fee, which they have waived for us.

For two families sharing a 2-bedroom suite for the full week (including tax), the cost per family equates to approximately USD$545. If you require WHC to make arrangements for your room, we can assist, just let us know.  To book a room, please call:

1-888-221-1160

*Ensure you reference you’re booking with the West Halifax Cheer group rate.

For more information on this hotel, check out the below link:

https://www.bluegreenvacations.com/resorts/fl/the-fountains

Reminder: The hotel does have a limited number of one-bedroom rooms but they are not available at this time. If you prefer this type of room, we encourage you to periodically call the hotel to inquire if there are any free.

Transportation

 

Airport to Hotel: Once the group flight information is finalized, we will determine if it is worth booking a bus to transport people from the airport to the hotel. This will depend on the arrival times of the various flights.

Competition: Saturday, April 16, 2016

WHC has chartered a bus (potentially two) that will pick all athletes (and families/parents who wish to take the bus) up on Saturday morning at a specific time (TBD based on the competition schedule) and take us to Daytona Beach for the day. The bus will pick up all athletes at a specific time (TBD) from Daytona and take us back to the BlueGreen Fountains Hotel.

Please note that it is MANDATORY for the athletes to take the bus with the team to Daytona.

They are not required to take the bus back to Orlando (can travel with parents if preferred).

Parents/families are also welcome on the bus. See the costing section of this package for information on reserving a seat on the bus for non-athletes.

WHC Day at the BlueGreen Fountains!

As this trip is a blend of group activities (the competition specifically) and free family time to explore the parks, we wanted ensure we had a fun day as part of our team events. This will take place on Sunday, April 17, 2016.  WHC is planning to have a fun-filled time with the athletes throughout the day on the grounds at the hotel with planned activities. This is a reserved day for team bonding. In the past, we’ve gone to theme parks, however for this trip we decided we would stay at our beautiful hotel/resort so we can organize group activities right on-site.  In addition, many theme parks are quite large and the athletes may not actually get to see each other. This option also keeps the overall cost down, as we would not be asking you to spend money on a theme park which you may not particularly wish to go to, as well as reducing the cost for us to provide transportation to and from a theme park, as we would not all fit on the complementary shuttles.

We are working on the details for this day, but to-date, the following is planned (high level):

  • WHC BBQ in which all athletes and families are welcome (light fare);
  • Afternoon of relaxation, activities, games, team bonding;
  • Team Dinner at the Golden Corral Buffet;
  • Nighttime Pool Party at the BlueGreen Fountains

WHC Florida Team Banquet

In planning this trip (with team bonding in mind) we decided that it would be beneficial to have one main team dinner for all athletes and family. We will be holding this the Sunday night at the Golden Corral Buffet located at 11701 International Drive (this is only a 3 minute drive from our hotel). The cost for the athlete meal is included in the WHC Mandatory Athlete Fee (see costing sheet at the end of this package for details). We are also welcoming athlete families to partake in this banquet.  You can choose to do so at a cost of $22/per person (Canadian). Athletes are encouraged to dress up for this event!

This restaurant was chosen for several reasons:

  • The BlueGreen Fountains is not able to accommodate us for a team dinner on site, and meet all our needs/requirements, so we had to look at alternative locations/options;
  • The restaurant is a very popular American buffet (it is a chain restaurant). There is a HUGE variety of food, guaranteed to satisfy everyone’s dietary needs;
  • The price is very agreeable;
  • It is close: It is walk-able (about 20 minutes), accessible by IRide, or athletes can car pool with families who rent cars, or take cabs, all at a very minimal cost.

http://www.goldencorral.com/

Free Time/Free Days – Orlando Attractions

During the time between the scheduled group activities (competition, team banquet, and WHC Fun day), families are free to explore Orlando. For the unaccompanied minors, they must be under supervision of their chaperones before embarking on any activities. In this section, we’ve provided some information for people to pick and choose which of the Orlando attractions they would like to participate in. There are many different options for day or week passes to many different theme parks.

In the coming weeks, we will provide people with some resources for various theme parks, navigating International Drive, and some various restaurants, etc.

Travel Insurance

WHC recommends that all travellers get medical travel insurance, in case of sickness or accident while travelling abroad. We are not offering group travel insurance at this time, however, if you are interested in pursuing group travel insurance, please let us know and we can provide assistance.

WHC Athletes and coaches are covered for the cost of international insurance while competing. The cost for this is included in the mandatory athlete fee.  This covers injuries sustained during the competition, and does not cover travel incidentals such as missed flights or cancellation insurance.

The NCA International Competition in Daytona

Competition Name: NCA/NDA International Championships

Host: NCA (National Cheerleading Association/National Dance Association)

Website: http://nda.varsity.com/Competitions/Classic-Championships  (it’s the one at the bottom of the page)

Registration Fees:

Per Competitor: $66 USD = $86 CDN (approx.)

Crossover: $51 USD = $67 CDN (approx.)

Spectator Fees (CASH ONLY):

$12 USD

The NCA International Championships will be held at the Band Shell (70 Boardwalk, Daytona Beach, Florida).  (http://www.daytonabandshell.com/). At this time, we do not know if there is a charge for parking.

 

I-Ride Information

The “I-RIDE” is a trolley that goes up and down International Drive. The website is: http://www.iridetrolley.com/

Things to know about the I-RIDE:

  • I-RIDE hours of operation are 8:30 am – 10:30 pm.
  • Red line arrivals are approximately every 20 minutes
  • Green Line arrivals are approximately every 30 minutes
  • Single fare is USD$2 a ride, and children under 9 (with an adult) are USD$1. Exact change is required.
  • You can also purchase passes if you plan to use it frequently throughout the week:
One Day Pass: $5.00 per person
Three Day Pass: $7.00 per person
Five Day Pass: $9.00 per person
Seven Day Pass: $12.00 per person
Fourteen Day Pass: $18.00 per person
***Passes not sold on Trolleys.

***USD

You can buy the passes at more than 100 locations which can be found on the website, and here: http://www.iridetrolley.com/passes.asp

Travel Tips

******DO NOT FORGET YOUR UNIFORM!!! PACK IT IN YOUR CARRY-ON!!*****

Before you go:

  • Be sure to check the weight and size restrictions for the airline.
  • Spread your belongings out among all the suitcases for your travelling party. In the event that a piece of luggage is lost, everyone only loses a few things instead of one person losing everything.
  • Take a photo or a photocopy of your passport and keep it in a separate place from your passport (or leave it with someone at home). If you lose your passport, you can use the photo or photocopy to report your passport number to have it reported.
  • Keep a wallet-sized card with important phone numbers and contact information on it in case you need to reference it quickly.
  • If you are planning to use your cellphone while in the USA, you should contact your provider to add an American plan to your package for the month to avoid very high bills when you return to Canada.
  • Debit is not used in the USA nearly as frequently as it is in Canada. Be prepared to use cash or credit card or travellers checks. If you are carrying cash, keep it on your PERSON at all times.
  • Make sure you keep a document on you with all the important phone numbers you may need.
  • Notify your credit card company that you are leaving the country, so they don’t freeze your card assuming it was stolen.

Packing:

Helpful info: http://travel.gc.ca/travelling/air

  • Put a luggage tag on all your items, carry on and/or checked baggage.
  • Don’t forget to bring:
    • UNIFORM, SNEAKERS, and BOW (and socks, make-up, and any other accessories) – IN YOUR CARRY-ON!
    • WHC Trip swag
    • Bathing suits
    • At least one hat
    • Sunscreen
    • WHC Swag!
    • A camera
    • Comfortable clothes and shoes for walking around theme parks
    • Something dressy for our banquet
    • Money, credit cards, travellers checks, etc.
  • Don’t over pack. Remember that the BlueGreen Fountains has a washer and dryer right in your room, so you can always do laundry instead of bringing too much stuff. Don’t forget you might also buy some new clothes there too! Save some room in your luggage for taking items home with you.
  • Don’t forget your TRAVEL DOCUMENTATION. It is very important that you have all the necessary paperwork if you are travelling without both of your parents. Everyone’s situation is different, so it’s up to you to make sure you have all the travel documentation required.
  • You can lock your suitcase, but be aware that they may search it (even your checked bag) and may just cut the lock off.

CARRY-ON:

  • Don’t forget to NOT pack any sharp objects such as nail files, clippers, scissors, pocket knives, etc. They will likely be confiscated.
  • You cannot bring blunt objects such as hockey sticks, golf clubs, or something that can cause injury (clearly).
  • Other things you can’t bring on planes: weapons, gasses, dry ice, Tasers, guns, lighters, matches. So you know, leave your Taser at home 😉
  • You can bring electronics on the plane, but there are often restrictions on when you can use them. Abide by the rules of the aircraft.
  • For liquids, gels, and aerosols: Pack these in a clear plastic bag. You can have them in bottles no bigger than 100 ml, and the total volume cannot exceed 1L.
  • Medication: Make sure your medication is clearly labelled.
  • Pack a bathing suit in your carry on, in case your luggage gets lost. You can still swim when you get to the hotel!
  • Bring things to entertain yourself on the flight such as books, magazines, music. Be aware that electronic devices are not permitted during certain times in flight.
  • Keep in mind that you may not be able to check into the hotel prior to 4 pm, and your flight might arrive much earlier. Pack your bathing suit in your carry on, or have it easily accessible, so you can go swimming while waiting for your room to be ready.
  • If your ears are sensitive (i.e. they hurt if you fly), bring gum to help them pop!
  • Bring earphones in case there is an in-flight TV. They charge for them on the plane, but most standard ear buds or earphones will work.
  • Don’t forget that you can’t take water/liquids through security, but after you get through, you can purchase water. This is recommended as it can get dry on the plane. They will give you a drink on the plane, but only you know how much you would normally consume. Plan accordingly.

Day of travel:

  • Arrive at the airport 3 hours prior to your scheduled departure time.
  • Dress comfortably but remember that you’re travelling with a group representing your cheer group and your province and your country. Yoga pants are better than pajama pants!
  • Don’t wear clothing with metal. You have to go through security, no metal makes it easier.
  • Don’t forget you will have to remove your shoes when going through customs, so easy-on-easy-offs are best.
  • Make sure your phone and electronic devices are fully charged and pack a charger in your carry-on in case there are delays, you can charge your device at the airport.
  • Expect to wait in line. For a long time. And often.
  • Have your passport and e-ticket ready at check in. If you need to have other documentation (custodial papers, etc), have them ready as well.
  • Have your liquids, gels, and aerosols that are in your carry-on handy in a clear plastic bag to put through the security check. See the section above for liquids and gels in a carry-on bag.
  • You will have to take laptop computers out of their case.
  • You are not permitted to bring nail clippers, scissors, lighters, and many other forbidden items on board the airplane.
  • If you are carrying-on medication, it should be in its original bottles and be ready to show customs if necessary.

While in the USA:

  • Cell Phone Usage: Be wary of the roaming charges. A helpful tip is to ask your cell phone provider to put an “American Plan” on your phone for the month we’re away, that way; it might minimize your roaming charges. Every provider and plan is different; please check with your specific provider.
  • Check the FaceBook group (using Wi-Fi) often if you can. Wi-Fi is available at the hotel, and many other “hot spots” like the parks and the malls. We will be posting information throughout the trip, and we encourage it as a way to share your experiences with the group. It will also help us know where everyone is going each day!
  • If WHC is paying for your room, long distance charges and incidentals will be billed back to you.
  • Save all your receipts. You are limited as to how much worth of goods you can bring back to Canada, and will be asked to identify the amounts on the customs declaration card on your way home. The limit is $800 per person (Canadian) for trips 7 days long or more.

 

Athlete Code of Conduct/Rules

This code of conduct is an agreement that you understand the rules of the trip with WHC, and agree to abide by them. Failure to abide by these rules may result in the athlete or parent being suspended from all WHC activities for duration deemed appropriate by the club owners.  We expect all athletes and parents to behave in a manner that represents WHC, Nova Scotia, and Canada in a positive, supportive, kind, polite, and respectful way.

Be respectful to all staff and employees you encounter at the airport, hotel, bus drivers, theme parks, competition venue, malls, restaurants, and EVERYWHERE else:

  • Abide by all airport rules, including baggage allowance; carry on allowances, line-up protocols, etc. Make sure you know what’s allowed and what’s not allowed before you go.
  • Be respectful to others while travelling. Some people have an easier time with travelling than others. Be patient, especially if someone is having a difficult time, or is travelling with young children or the elderly.
  • Be respectful to the bus drivers.
  • Be respectful to the hotel staff. Be aware that the rooms may not be ready by the time we get to the hotel (check in time is 4 pm, and we will be arriving before that).
  • Be respectful to the hotel maids and cleaning staff.
  • The competition hosts are our friends. Be courteous, polite, and show them how awesome Canadians really are!
  • Abide by hotel rules. No running near the pool, no food in restricted areas, no swimming after posted hours, etc.
  • There will be a LOT of teams at the competition. Be respectful, cheer on everyone, and meet as many people as you can!
  • No negativity or disrespect of any other teams. You never know who can hear you (athletes AND parents), and if you say something negative and someone overhears you, you’ve now skewed their opinion of our team, our province, and our country in their eyes.
  • Wear your WHC gear to the practice on Friday night.
  • Wear your uniform for awards.
  • No jewelry or nail polish. They will check. We will check. Don’t do it.
  • Do not do anything that is illegal. For example, the legal drinking age is 21 in Florida. It doesn’t matter that it is 19 in Nova Scotia – you are required to abide by the rules of the city where you are. If you are under 21, it is illegal to drink. If you are over 21 – you need to drink responsibly. If you are under 21 and you choose to engage in drinking or any other illegal activity, your parents will be notified and you could face WHC disciplinary actions, as well as legal issues in Florida. USE COMMON SENSE!
  • The important thing to remember that anything you do reflects us as an organization and you as a person. Any questionable behaviour can be subject to disciplinary action.

FORMS TO RETURN

Part 1: Athlete Information (Please fill out one PER ATHLETE)

Name: __________________________________________________________________

Are you travelling as an unaccompanied minor, in which WHC will provide you a chaperone? (Circle one)

Yes         No          Unsure at this time

If yes, have you already made arrangements with another parent to chaperone you or your child?

Yes         No

 

If yes, please indicate the name of chaperone: _____________________________

If you are 18 or over, would you still like to have a chaperone assigned to you (you would still be legally responsible for your own actions)?

Yes         No

 

Do you require WHC to book your hotel and flight for you? (For example, if you are travelling alone, or if you do not have access to a credit card)

Yes         No

 

Dietary Concerns (i.e. allergies, vegetarian, etc.)?

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

 

Other requests?

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

Part 2: Package Choices

Please indicate the quantity for each item, the sub-total, and the cumulative total. Please remember that hotel and flight costs are to be paid for separately.  The prices listed here are in Canadian dollars and are based on a current exchange rate of approximately 30%.

ITEM COST QUANTITY TOTAL
MANDATORY COSTS      
Mandatory Trip Fee

Covers competition fees (first team), transportation to and from BlueGreen Fountains and Daytona, WHC Banquet at the Golden Corral Buffet, insurance, swag, and administration fees. All WHC athletes must pay this amount.

$225.00 1 $225.00
OPTIONAL/ADITIONAL COSTS
Crossover Fee (PER TEAM) $67.00
Non-Athlete Bus Transportation to and from the hotel/Daytona on Saturday, April 16, 2016 $25.00
Non-Athlete Banquet Attendance Fee $22.00
 
TOTAL:

We will determine if there is value in arranging a group bus from the airport to/from the hotel on Wednesday, April 13 and Wednesday, April 20 once we determine if there are enough people on a group flight to warrant the cost against individual taxis.

DUE DATE:

A $150 deposit on the Mandatory Athlete Fee is required no later than November 30, 2015.  This is separate from your flight deposit if you are booking through the WHC Group booking.

The balance of the Mandatory Athlete fee, as well as any other items you’re booking through WHC according to this sheet are due one month prior to departure (March 13, 2016). Please realize these prices may fluctuate between now and March 13.

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